University Facilities

Renting University Facilities

The priority of use of University facilities is:

1. Activities that satisfy academic requirements for both degree and nondegree-seeking students.
2. Scheduled student activities for all enrolled students and student organizations.
3. Scheduled departmental-sponsored activities to which students and the general public are invited.
4. Scheduled employee activities sponsored by University departments.
5. Scheduled activities contracted by external organizations and/or initiated by the University.
6. Unscheduled student activities.
7. Unscheduled employee activities.
8. Unscheduled external organization activities

Priority can be overridden by the President’s Office and the Executive Vice President

To rent a University facility or reserve its use, it is necessary for the person who is requesting use of the facility to complete and submit an “Application to Schedule Facilities Form” at least two weeks before the date of requested use. The form may be obtained and/or submitted in HALO. After business office approval, the form is sent to all University departments that may have to support the event.

University Facilities Coordinating Responsibilities

• The business office is the “booking agent” for all facilities when facilities are used for nonacademic purposes by anyone.
• The Associate Vice President and Dean of Student Success coordinates the use of residence halls and student center.
• The Registrar allocates classroom space to implement the Day and Online academic programs as the Provost requires. The registrar also must approve using classroom spaces for other purposes when these facilities are not being used to implement the academic programs.
• The Vice President for Intercollegiate Athletics coordinates the use of the Timken Gymnasium, Walt Griffin Physical Education Center, swimming pool, tennis courts, baseball field, softball field, Emmie Rector Tennis Pavilion, Limestone Center Hall of Fame Room and Media Relations Room, and all other athletic fields.
• The Vice President for Institutional Advancement coordinates using the formal parlors in the Curtis Administration Building.
• The University librarian coordinates the use of the library conference room.
• The food service director coordinates the use of the private dining room, banquet room, and the main dining area of the Stephenson Center.
• The Campus Minister coordinates the use of the Camp-Swofford Chapel.
• A designated music department faculty member coordinates the use of Fullerton Auditorium.
• The CFO coordinates the use of all facilities that generate auxiliary enterprise revenue in cooperation with the foregoing University administrative support staff employees.

Accommodations for Guests

Various people are responsible for arranging accommodations, meetings, and hosting guests:

• Guest(s): Sponsoring department
• Prospective students and parents: Vice President of Enrollment Management  
• Prospective employees: Potential supervisor
• Visiting athletic teams: Vice President for Intercollegiate Athletics
• Limestone Students (when residence halls are closed or in special situations): Associate Vice President and Dean of Student Success
• Consultants/speakers: Sponsoring department
• Friends of the University: Sponsoring department
• Alumni: Vice President of Institutional Advancement

Fees

Fixed rates are charged for certain facilities, such as the residence halls. Other facilities have been assigned variable rates based on the size of the group, the group’s composition, and the services requested. In the latter case, the CFO will determine the fee.